TeamTalk value calculator

Your operation

Count places of work, or teams under one manager, whichever you organise by.

Sites, depots or kitchens

Workers per siteEveryone who needs the notice: your employees, subcontractors and agency staff.

Languages spoken on a typical siteIncluding English.

Your paperwork today

A "sign-off round" is one briefing that has to be evidenced: a toolbox talk, an allergen change, a site rule, a recall notice. Time one round properly before you trust the answer.

Briefings needing a sign-off, per site per month

Minutes per round, on paperPrinting the sheet, walking it round, chasing the people who missed it, filing or scanning it. Not the talk itself.

Minutes per round, on TeamTalkOur assumption, and you can change it: publishing is instant, so this is the chase on the people who have not confirmed.

Cost of the person doing it, per hourFully loaded: salary, on-costs and overhead, not the gross hourly rate.

Your incidents

Both of these are blank on purpose. We do not have a credible published figure for either, and a made-up one would make this whole page worthless. Use your own, from your insurer, your claims history or your HSEQ team. Leave them blank and the panel below stays quiet.

Recordable incidents investigated, per year

Average cost of investigating oneInternal time, external advice, lost production, excess. Your number, not ours.

How it goes out today

WhatsApp groups in use for work messages

Billing

The admin case

Enrolled workersSites × workers per site

180

Sign-off rounds a yearSites × briefings a month × 12

144

Admin hours saved a yearThe paper round minus the chase

What those hours cost you today

£1,344

What TeamTalk would cost

Site plan

£6,480

a year

Company plan

£6,600

a year

The plan we would quote youWhichever of the two is cheaper at your size.

£6,480

That works out atPer enrolled worker per month. The published Microsoft F1 plus Viva stack is £3.84, and we hold every band below it.

£3.00

Payback on the admin saving alonePlan cost divided by the monthly value of the hours saved.

n/a

The evidence case, honestly

Workers you cannot currently evidence a briefing to

135

WhatsApp groups holding worker mobile numbersEvery member's number is visible to every other member, including staff of other employers. A leaver keeps the history on their own handset.

What this calculator will not do. It will not tell you that TeamTalk reduces incidents. There is no published study showing that a communications tool lowers incident rates, so we are not going to put a number on it and neither should any vendor who tries. What changes is what you can produce when an incident is investigated, and who can be shown to have been told, in a language they read.

Every formula on this page

Nothing here is hidden and nothing is weighted. If you disagree with an assumption, change the input it comes from; there are no coefficients you cannot see.

Output	Formula	Where the numbers come from
Enrolled workers	`sites × workers per site`	Yours. An enrolled worker is a person with an active login who has not passed their leaving date. Subcontractors and agency staff count.
Sign-off rounds a year	`sites × briefings per site per month × 12`	Yours.
Admin hours saved a year	`rounds × (minutes on paper − minutes on TeamTalk) ÷ 60`	Both minute figures are yours. Time one paper round with a stopwatch before you believe this line. If TeamTalk takes you longer than paper, this number goes negative and the page will say so.
What those hours cost	`hours saved × hourly cost`	Your fully loaded hourly cost for whoever actually walks the sheet round: usually a supervisor or a site administrator.
Site plan price	`sites × (£180 + max(0, workers per site − 100) × £1.60) × 12`	Published price list: £180 per site per month covers up to 100 enrolled workers on that site; above that it is £1.60 per worker per month. Ex VAT, 12-month term, implementation £0.
Company plan price	`band(total workers) × 12`, where band is £550 up to 250 workers, £950 for 251–500, £1,600 for 501–1,000, £2,600 for 1,001–2,000	Published price list. Unlimited sites. Re-banded at renewal only, never mid-term, so a busy month never produces a surprise invoice. Above 2,000 workers it is Enterprise, from £3,600 a month, quoted per estate.
Monthly billing	`annual price × 1.15`	Published price list. Annual in advance by Bacs is the default and the cheaper option.
Per worker per month	`annual plan price ÷ 12 ÷ enrolled workers`	Shown for comparison only. We do not price per user and will not put a per-user rate on an order form. The comparison point is Microsoft F1 plus Viva at a published £3.84 per user per month.
Payback	`12 × annual plan price ÷ annual value of hours saved`	Months. If the hours saved are worth less than the plan, there is no payback on admin alone and the page says so rather than hiding it. The rest of the case is then the record, which this calculator does not price.
Workers you cannot evidence a briefing to	`enrolled workers × (languages − 1) ÷ languages`	A rough proxy, and the weakest number here. It assumes the language groups on a site are roughly even in size, which they never are. Replace it with your own head count by language the moment you have one. It is here to make the size of the problem visible, not to be quoted.
Investigations, in plan-years	`(incidents × investigation cost) ÷ annual plan price`	Only shown if you fill both boxes in with your own figures. It is a scale comparison, not a saving: we are not claiming TeamTalk prevents any of them.

What you should not take from this page

There are no customer benchmarks here. TeamTalk has no customers yet, so there is nothing to average. Every number on this page came out of your own boxes or off our published price list. When we do have customers, the numbers we publish will say who they were and when they were measured.
The admin saving is a real saving only if the time is real. If the sign-off sheet currently takes two minutes because nobody chases anybody, the honest input is two minutes, and the case for TeamTalk is not efficiency. It is that you have no record.
Translation here is machine translation. It is good enough for a notice and it is not good enough for contract wording without a human check. HSE's own guidance for employers of migrant workers explicitly lists professional translation software and free online tools among acceptable means of communicating, and publishes its own material in many languages, but the duty to make information comprehensible stays with you.
The compliance point is about proof, not about product. Regulation 10 of the Management of Health and Safety at Work Regulations 1999 requires "comprehensible and relevant information". Section 40 of the Health and Safety at Work etc. Act 1974 puts the burden on the employer to prove it did what was reasonably practicable. A per-person, timestamped, language-stamped confirmation is evidence for that. It is not a defence on its own and nobody should sell it to you as one.